Personal Assistant

Personal Assistant

With seven experienced specialty surgeons, Oromax pride's themselves on providing exceptional care and administrative support to their patients and surgeons. Oral Maxillofacial Surgery is a highly specialised field that bridges the gap between Dentistry, Medicine and Surgery.

We are now seeking a dedicated, detail-oriented Personal Assistant to support a nominated surgeon and become an integral member of this dynamic team. If you are passionate about providing exceptional service, thrive in a collaborative environment, and possess a keen attention to detail, we would love to hear from you.

About the Role:

As the Personal Assistant, you will play an essential role in delivering high-quality administrative services. You will be the central point of coordination between the surgeon, the practice team, patients, and other colleagues. Your ability to efficiently manage tasks, prioritise work, and ensure smooth communication will be crucial to the success of the practice.

•Full-time permanent position
•Be part of a supportive and collaborative team
•Contribute to the seamless operation of a well-respected practice
•Work in a professional, respectful environment where patient care is our top priority

Key Responsibilities:

•Provide efficient administrative support to the practice, surgeons, patients, and colleagues
•Assist in training team members and uphold the required standards
•Work collaboratively with the Administration Manager to ensure compliance with policies and procedures
•Open and maintain reception/admin desks, ensuring appropriate cover throughout the day
•Serve as the main point of contact for the nominated surgeon, coordinating and filtering necessary information
•Manage the nominated surgeon's calendar and ensure seamless scheduling
•Promote teamwork and support continuous process improvements across all Oromax staff
•Work closely with the Administration Manager and colleagues to ensure smooth operation of the practice

Skills & Experience:

•Proficient with Microsoft Word, Excel, and Outlook.
•Demonstrated excellence in customer/patient care with a high attention to detail
•Strong problem-solving skills and the ability to prioritise effectively
•Knowledge of medical terminology and/or health insurance schemes is desirable
•Excellent communication, interpersonal, and organisational skills
•Ability to perform tasks with accountability and discretion
•Confidentiality of all patient and practice information
•Current first aid certificate
•Certificate III Dental Assistant or similar desirable

Apply Now

To register your interest, please forward your current resume and cover letter via the application link.

Your confidential application will be acknowledged by email and shortlisted applicants will be contacted by phone from the Davies Stewart team.

For a confidential conversation please contact our office | 08 8232 8008

To stay up to date with this role and other positions available through Davies Stewart please visit our website and social platforms or contact our friendly team.

P | 08 8232 8008
E | info@daviesstewart.com

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